Other Staff/Administrative, Research Support - Laboratory/Non-Laboratory, Staff/Administrative
Research Integrity and Compliance Administrator Office of Research and Sponsored Programs
The West Virginia School of Osteopathic Medicine (WVSOM) seeks a motivated, qualified individual to serve as a compliance Administrator in the Office of Research and Sponsored Programs (ORSP). Reporting to the Associate Dean of ORSP, the successful candidate will provide regulatory subject matter expertise and support for the chairs in the human subjects protection program (HRPP), the Animal Care and Use Program (ACUP), and the Biosafety program. In addition, the successful candidate will show a record of willingness and ability to become a subject matter expert in the other areas.
The Research Integrity and Compliance Administrator will help to continue and expand WVSOM’s compliance program that facilitates research and ensures compliance with all state, federal, and local regulations and requirements. The candidate will do so with a team oriented, collaborative approach.
General Duties and Responsibilities
Reviews and approves project initiation requests
Requests and tracks Significant Financial Conflicts of Interest Disclosures (SFID) and CITI training
Serves as IRB, IACUC, and Institutional Biosafety Committee administrator, supporting the Committee chairs
Conducts internal compliance audits and reports to appropriate Committee Chair
Monitor and interpret Federal, State, and local regulations and guidance related to IRB, IACUC, IBC and other research integrity and compliance areas.
Collaborate with the Grants administrator during review of sponsored research or other research.
Makes non-human subjects research determinations and exemption determinations
Prepares and tracks Individual Investigator Agreements and IRB Authorization Agreements
Manages and tracks compliance committee appointment letters and terms
Maintains PRIMR membership, attends trainings, and keeps up to date on regulatory changes and guidance
Manages assurances and Federal Wide Assurance (FWA) for compliance committees including report submission
Assists partners with registration and FWA applications
Tracks protocols and develops new forms and work flow in IRBManager
Assists with the development of policies and procedures
Conducts intake interviews to train new employees on research policies and procedures
Creates and posts training materials and guidance documents the research web page
Maintains radiation and other research licenses, in collaboration with the Laboratory Animal Coordinator
Manages export control review
Maintains database of research projects, including individual required research trainings, expirations, and updates
Supervises research safety officer component of research lab coordinator position
Other related duties as assigned or directed
This is a full-time, non-classified position; it is exempt from FLSA regulations concerning overtime; base salary is $40,000.00 though commensurate with education and experience, plus a full state benefits package.
Not all activities of this position occur within the confines of an 8:00-4:30 schedule and may require evening and weekend scheduling as needed. The weekly schedule for this position will be established between the supervisor and the employee and approved given the needs of the department and the institution.
This position has been designated as Essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.
Applications will accepted until the position has been filled. Final candidates are subject to employment and credential verification, reference and background checks. All applications are confidential.
West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.
Education and Experience
An equivalent combination of relevant and recent experience and training which provides the required knowledge, skills and abilities may be considered.
Successful candidate will have a Bachelor’s Degree; designation of CIP or CPIA preferred
At least 1-2 years’ experience interpreting policy, preferably in an academic setting
At least 3 years of Administration experience
Training will be provided, however a strong understanding of computers is required. Part of the position requires learning some of the unique process that WVSOM has, as well as learning skills related to the position.
Knowledge, Skills and Abilities
A broad understanding of either HRPP, ACUP, Biosafety, Export control, or other research integrity and compliance areas
Demonstrated ability to learn new skills
Excellent analytical, organizational, reasoning, and problem solving skills
Excellent verbal and written skills
Ability to pay close attention to detail, meet deadlines, and maintain composure while working under pressure.
Ability to establish and maintain excellent cooperative working relationships.
Ability to learn, apply, and train a diverse group of stakeholders on policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution.
Demonstrated proficiency with Microsoft Office applications including Word, PowerPoint, and Excel.
Ability to work independently and take self-initiative with projects.
Ability to coordinate and prioritize many different tasks, set deadlines and complete projects in a timely manner.
Organizational and time management skills required to manage multiple projects, reports, requests, and work load.
Ability to work independently and carry out assignments without detailed instructions.
The West Virginia School of Osteopathic Medicine is a free-standing medical school nestled in the Allegheny Mountains. WVSOM is located in "America's Coolest Small Town" (Budget Magazine 2011) just minutes from the famed Greenbrier® Resort, a Five Diamond hotel and spa and host of the PGA’s annual Greenbrier Classic. WVSOM brings over 40 years of history serving the health and wellness needs of the Greenbrier Valley, the state of West Virginia and beyond. The school’s small-town, rural community cherishes its connection with the college and our students are actively engaged in service outreach and support for over 40 non-profit organizations in this area. Additionally, WVSOM faculty and staff enjoy a vibrant cultural community which features one of only four operating Carnegie Halls in the world, as well as the state professional theatre of West Virginia. Throughout the year, employees can enjoy live plays and musicals, a broad representation of visual artists, an annual chocolate festival, a flourishing literary series, and live music events within a historic preservation area featuring 19th century architecture, unique shops and dining, and limitless outdoor recreation. This one...-of-a-kind environment brings together farmers and artists, lumbermen and world-renowned musicians, holistic physicians and thrill-seeking whitewater rafters in a diverse melting pot that is truly unique!