Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week. This position will require significant travel and some evening and weekend work. International travel may be a possibility.
Department Name/Job Location:
This position is in the Sam Fox School Administration. This position is for the Danforth Campus.
The Graduate Recruitment Specialist is a key member of the Sam Fox School's admissions team, developing and implementing the School’s graduate recruitment strategy to increase the number of highly qualified applicants to graduate architecture, art, and design programs. The Specialist will work with directors and program chairs to achieve specific recruitment goals for both domestic and international students and will work to increase the overall quality and diversity of applicants to each program. The Specialist will collaborate with administrators, faculty, and staff throughout the admissions process on planning, communications efforts, application review, admissions and scholarship recommendations, and the tracking and reporting of recruitment efforts and trends.
PRIMARY DUTIES AND RESPONSIBILITIES:
Strategy and Planning
Develop and implement an annual strategic plan for graduate recruitment including identification and selection of schools for recruitment, travel and events, individual and mass communication, advertising, and digital media. Clearly articulate recruitment goals and tactics.
Create and track an annual budget for graduate recruitment activity. Ensure timely processing of all recruitment expenses.
Generate broad buy-in for recruitment activities among academic leaders, faculty, staff, and current students. Leverage recruitment networks and foster participation in recruitment activity across key stakeholders.
Identify desired recruitment venues for individual graduate programs and for the overall umbrella of Sam Fox School graduate programs. Plan attendance at fairs and portfolio days as well as campus visits in coordination with chairs and staff colleagues and ensure participation by appropriate faculty as needed.
Survey current students to better understand trends, motivations, and key messages for prospective students.
Survey students who decline Sam Fox graduate program acceptance to understand key factors in their decision making.
Use quantitative measures and qualitative assessments to track and analyze success of recruitment efforts.
Lead efforts in coordination with Directors, Associate Dean, and Alumni and Development staff to� engage alumni in recruitment and yield activities.
Recruitment and Outreach
Engage with prospective students and other key admissions stakeholders at graduate school fairs, portfolio reviews, college and university campuses, and Sam Fox School-organized receptions and information sessions. (Travel required)
Develop expertise and maintain proficient knowledge of Sam Fox School graduate programs, admissions policies and procedures, graduate scholarships and financial support, curriculum, faculty expertise, accreditation, internships, career services and professional opportunities.
Ensure appropriate data capture and timely follow up for all prospective students who attend recruitment events.
Serve as a helpful and knowledgeable direct contact for prospective students; interpret policies and procedures and provide adept guidance through the inquiry, application and admissions process through various channels of communication. Advise and counsel prospective students to assess fit with Sam Fox School graduate programs based on experience, goals, and interests.
Work with chairs and program/admissions staff to plan program open houses and other recruitment and post-admission events for graduate students.
Build and maintain positive relationships with Sam Fox School administration, faculty, staff, alumni, students, and other constituents integral to student recruitment efforts.
Identify key external stakeholders, such as faculty, professional practitioners, and alumni, who can support graduate recruitment success. Work with administration, faculty, and staff colleagues to determine appropriate strategies to build and maintain strong relationships with these stakeholders through ongoing outreach and communication.
Meet with prospective students individually on the Sam Fox School campus, provide tours of facilities, and connect prospects with faculty and current students.
Work with Sam Fox School Communication to develop� key recruitment messages and materials in print and digital formats across all graduate programs.
Plan and execute innovative outreach and communications strategies using platforms such as webinars and social media.
Continuously review web content and support the development and maintenance of timely admissions content in partnership with chairs, program staff, and Office of Communications.
Initiate individual ongoing communication by phone, email, and in writing with recruitment contacts to generate student prospect leads.
Ensure successful ongoing communication with student prospects in the admissions funnel. Maintain accurate prospective student records to ensure strongest outcomes.
Participate in the review of applications for admissions and scholarships. Make recommendations regarding admissions and university scholarships and fellowships.
Other Duties as Assigned
Bachelor's degree; prior recruitment experience in higher education; knowledge of art and/or architecture.
Advanced degree; demonstrated success in developing and implementing recruitment strategy in higher education.
Candidates should have excellent public speaking and written communication skills as well as excellent decision-making skills and judgment, particularly when communicating with prospective students and program stakeholders; demonstrate strong aptitude for strategic thinking and analysis; display enthusiasm for the graduate student experience and a strong commitment to the School’s recruitment efforts; and the ability to identify and establish professional connections on behalf of the School, maintaining ongoing relationships with key national and international contacts.
Candidates must be proficient in Microsoft Office, including strong PowerPoint skills, and be able to effectively manage projects, establish priorities, and perform effectively in both team and individual work settings.
Base pay commensurate with experience.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.