Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Accounting Services. The position is located at the North Campus. The ability to travel to various locations on campus is required.
This position is responsible for the daily supervision of A/P staff and related workflow with a focus on reporting, analytics and projects. This position serves as a leader, providing support to Accounts Payable and Management. It plays a role with Workday, specifically related to Suppliers work stream.
PRIMARY DUTIES AND RESPONSIBILITIES:
Supervise all day-to-day operations of the AP staff workflow, including end-to-end supplier invoices and manage the document imaging system. Hire, train and develop staff. Recommend changes to workflow, policies and procedures while ensuring internal controls are maintained. Solve complex vendor and departmental problems/requests. Provide quality customer service. Prepare and analyze various reports; including journal entries, variance analysis and schedules for senior management and auditors. Perform as a leader, serve as a liaison and represent the department in meetings/situations.
Identify, facilitate and implement system development and enhancements. In Workday, understand impact and prepare staff for new releases that impact the Supplier work steam. Research, collaborate and make key decisions.
Develop and maintain standard and ad hoc reporting. Assist with gathering, analyzing and compiling information.
Manage special projects and provide technical support to the AP department and in Accounting Operations.
Assist with fiscal year-end, manage/analyze data, prepare schedules and compile reports.
Assist with projects such as analysis and other work supporting the new ERP system (Workday).
Perform special requests and projects that support and advance the University’s mission and goals; provide support and counsel to management with regards to data analysis, planning, reporting, and development of resources to achieve short and long term goals; identify, gather, assess, and analyze data used for making decisions, and make decisions where appropriate; incorporate data and ideas into either formal or informal reports, presenting resolution to issues or problems; engage in utilizing the advances in financial systems to ensure effective and efficient delivery of information.
Complete special projects and other work as assigned by management.
Undergraduate degree in accounting, business or other related discipline with three years of professional experience in accounting or business operations. Equivalent combination of education and experience to equal seven or more years will be considered.
Background in financial transaction processing or accounts payable.
Demonstrated data analysis.
Strong PC skills (Microsoft Excel, Word and Access).
Effective communication and organizational skills.
Bachelor’s degree with three years of professional experience in accounting or business operations. An equivalent combination of education and experience to equal seven or more years will be considered.
Master’s degree or CPA certification.
Five years of related experience.
Experience with University accounting and reporting systems.
Three or more years of supervisory experience is a plus.
Strong analytical, problem solving and decision-making capabilities.
Ability to properly assess pertinent data and develop a framework for effective and practical solutions to complex issues.
Strong supervisory skills, ability to set priorities and monitor performance against goals and standards.
Ability to exercise good judgement.
Ability to manage and prioritize multiple tasks, work under pressure, deal with last minute requests and meet deadlines.
Self-motivated individual driven by challenge with the ability to work independently; actively attempts to influence events, originates ideas and takes action.
Knowledge of internal controls; ability to streamline/automate transaction processing and recording.
Excellent communication skills, written and verbal.
Strong working knowledge of Microsoft Excel, Word and Access.
Ability to develop, maintain and modify spreadsheets, programs and reports.
Excellent interpersonal skills; a service-oriented communicator who is a true team player with the ability to forge relationships.
Ability to handle confidential information responsibly.
The hiring range for this position is $52,943 - $68,816 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.