Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Graduate Programs Department of Olin Business School. This position is for the Danforth Campus.
This position provides critical decision support to Graduate Programs via project management in the academic, financial, and operational areas of Student Affairs. The Graduate Programs Office serves roughly 2,000 students across 7 degree programs with 20 differentiated tracks and modalities. Projects may be high-profile and routinely require accuracy, scrutiny, confidentiality, and tight deadlines.� Projects and analysis include the following areas: managing staffing plans and hiring processes and training of new personnel, work with senior academic and administrative officers in support of financial management, institutional research and/or institutional planning and program efforts, ensure internal policies and procedures are in place and operating effectively, implement various process improvements, ensure data integrity, oversee office-wide communications to students and externally facing partners, manage internal and external relationships, undertake strategic planning of new degrees and major program initiatives, etc. In the absence of the Associate Dean of Graduate Programs or as directed, this position has authority to make decisions with regard to expenditures, event logistics, etc.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manage special projects (e.g. global travel programs, new degree programs, CRM integration, and other special initiatives, etc.) for Graduate Programs.� Define and execute initiatives covering the full range of project lifecycles (scope definition, requirements gathering, development, testing, implementation, and assessment).� Effectively lead teams to maintain focus, motivation, and execution and lead meetings/give presentations, as necessary.
Provide support and counsel to the Associate Dean of Graduate Programs with regard to analysis, planning, reporting, and the development of resources and data to achieve short and long-term goals.� Identify, gather, assess, and analyze data used for making decisions, and make decisions where appropriate.
Develop and implement statistical analyses, ad-hoc reports, and data visualizations to be used for multiple purposes such as strategic planning, budget development and reporting, accreditation, and student advising management.
Manage office staffing plans and hiring processes by working with internal partners and ensuring a consistent hiring experience across all Graduate Programs.� Responsible for onboarding and developing training materials and systems for new personnel and for the professional development of Graduate Programs staff members.
Manage centralized communication effort to ensure consistent messaging and quality; includes communications such as student policies/procedures, program handbooks, student platforms (building content and maintenance), survey development, etc.
Other duties as assigned, including departmental office management, academic advising responsibilities, etc.
Bachelor’s degree and seven years of experience or master’s degree and four years of full-time work experience in higher education setting or related role with progressive responsibilities.
Master's degree in higher education administration or related field.
Terminal degree in higher education, business, or in a related field.
Extensive track record of program development, initiatives and execution.
Strong analytical skills.
Strong problem solving and decision making capabilities.
Ability to properly assess pertinent data and develop a framework for effective and practical solutions to complex issues.
Able to prioritize and manage multiple projects and deadlines.
Strong project management skills.
Ability to manage projects, set priorities and goals, monitor performance against goals and standards, and ensure successful project implementation.
Excellent communication skills, written and verbal.
Excellent interpersonal skills.
A service-oriented communicator who is a true team player with the ability to forge relationships and bring diverse groups together on difficult issues.
The hiring range for this position is $68,211 - $94,426 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Internal Number: 51731
About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.