The Teacher Education Administrative Assistant keeps official department records and relieves department head, faculty and/or staff members of clerical and administrative work by performing the following duties.
Specific Duties and Responsibilities
Screens incoming calls and correspondence and responds independently when possible.
Serves as receptionist for department (by telephone and in person).
Maintains department assessment database.
Works with department graduate coordinators to facilitate admission to graduate programs.
Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
Uses new automated system for classroom reservations.
Assists with the Student Teacher/Cooperating Teacher Reception (fall and spring semesters).
Prepares and tracks Cooperating Teacher paperwork (W9, vitae) each semester and submit to A/P for stipend distribution.
Maintains database for Cooperating Teachers to track multiple-semester service.
Obtains all required signatures on University Supervisor mileage stipend reports and submit to A/P each semester.
Directs preparation of records such as syllabi, degree plans, classroom handouts, exams, department meeting minutes, class rosters, and grade reports.
Takes and transcribes dictation, and composes and prepares minutes of departmental meetings.
Prepares confidential correspondence, reports, and other complex documents.
Supervises students taking exams.
Creates and maintains various department database and spreadsheet files.
Creates and maintains database and spreadsheet files each semester for Student Teaching applications, as well as Student Teaching placements.
Maintains and updates announcements on Teacher Ed Blackboard, Facebook, and SharePoint.
Facilitates Teacher Education website updates to webteam.
Updates and distributes MoCA and ACT Residual Test dates each month.
Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings. (prepares faculty pre-approved travel; travel expense reports)
Assists in the student advising process by assigning faculty advisors and maintaining advisee list
Orders and maintains office supplies, as well as ordering supplies and materials for the media lab. This includes maintenance and upkeep of the equipment in the media lab.
Orders and tracks supplies for 'Go-Printers' in TH 213 and TH 125.
Tracks departmental budget information.
Tracks and verifies Taylor Hall Inventory; new purchases, classroom equipment.
Coordinates with George Washington Carver for annual Art & Essay Contest by printing participant certificates for each student entry.
Distributes and submits Textbook Adoption Forms to faculty and submit to Bookstore.
Coordinates Student Evaluation process.
Education, Experience, and Licenses
High School diploma or GED required.
One-year certificate in secretarial/office management from accredited college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.
Knowledge, Skills, and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to students, faculty, staff and members of the public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to define problems, collect date, establish facts and draw valid conclusions.
Ability to presents facts to faculty for departmental response.
Ability to deal with a variety of information presented in oral or written formats.
Ability to deal with non-verbal behavior in assisting with problem resolution.
Ability to effectively communicate orally (in person and by telephone) and in writing.
Ability to effectively operate a computer (prefer Microsoft Word, Excel, Access, e-mail and internet skills).
Ability to use (or quickly learn) the Purchase Order, Student Data and other software systems.
Ability to effectively use a variety of office machines (such as adding machines, fax, multi-line telephones, etc.).
Ability to multi-task, yet maintain close attention to detail and timeliness of work production.
Ability to maintain highest level of confidentiality; and ability to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, and members of the public).
Physical Demands/Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or use a computer keyboard and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The noise level in the work environment is usually moderate.
NOTICE : The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.
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Internal Number: 1584742
About Missouri Southern State University
Missouri Southern State University is a four year liberal arts public institution serving more than 5,000 students in over 140 academic programs offering undergraduate and graduate degrees. Internationally-focused semesters and enriching cultural events in theatre, art, music and film create an engaging learning environment for students and citizens of the region. MSSU is located in Joplin, MO, which is considered to be the Crossroads of America, and serves as the commercial hub for the four states area. Joplin is a resilient and vibrant city with a population of over 50,000 serving a metropolitan statistical area of 208,000. There is quick and easy access to Northwest Arkansas, Kansas City, and Tulsa, as well as numerous outdoor activities and attractions throughout the Ozarks.