Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week. Position hours are generally 8:30 a.m. - 5:00 p.m. and will vary slightly during peak periods.
Department Name/Job Location:
This position is in the Office of Scholar Program, located in the Ann W. Olin Women's Building on the Danforth Campus.
The individual in this position provides administrative support in a variety of functions to the Office of Scholar Programs, which houses a collection of Scholar Programs, including the John B. Ervin Scholars, the Annika Rodriguez Scholars, the Danforth Scholars, and the McLeod Scholars. This individual assists the department in administration of operations and programs.
As an Administrative Coordinator in the OSP at Washington University, you are at the heart of Student Affairs activities and the soul that keeps your team moving forward. You anticipate the needs of the Assistant Dean as well as the OSP team help them stay focused on their projects by resolving administrative issues before they arise. You will work with current undergraduate student scholars, alumni, and friends of the programs. You will assist the staff of the OSP during recruitment for student scholars, including coordination of Finalist Weekend and Orientation activities and events. Due to the nature of the tasks involved in the Office of Scholar Programs, interpersonal skills are essential in interacting with student scholars and their families, alumni, friends of the Program, and student records. Confidentiality is of the utmost importance.
PRIMARY DUTIES AND RESPONSIBILITIES:
Performs clerical duties, such as making copies, sorting mail, preparing memos and agendas, coordinating mailings, filing, and maintaining office supply inventory.
Provides administrative support to office staff, including coordination of hiring student employees, scheduling, records management, and data entry.
Composes, types and edits correspondence, reports, memoranda, presentations, and other material.
Performs specialized technical duties and coordinates processes; reviews and verifies documentation for completeness and compliance with policies and procedures.
Assists in coordination of complex projects, events, and/or special activities, such as orientations, receptions, etc. Gathers information and prepares various reports and correspondence; researches and resolves issues.
Gathers information and prepares various reports and correspondence; researches and resolves issues.
High school diploma or equivalent high school certification and an associate degree, or equivalent experience.
Two years of experience in an office setting.
Associate or bachelor's degree.
Experience in an academic setting.
Ability to appropriately operate in a professional office environment.
Familiarity with using standard office equipment, such as computers, phones, photocopiers, and scanners.
Experience and initiative in managing multiple projects simultaneously.
Advanced time management skills.
Ability to ethically handle highly confidential information.
The hiring range for this position is $17.83 - $22.74 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
The Office of Scholar Programs (OSP) is a unit within the Division of Student Affairs at Washington University in St. Louis. It houses the staff and scholars of the university’s premiere, merit-based scholar programs: Danforth, John B. Ervin, and Annika Rodriguez. What makes the OSP unique is that scholars are members of each of the university’s academic divisions: Arts & Sciences, Business, Engineering, Architecture and Art. The Office of Scholar Programs community is a unique academic and cultural environment in which to share, learn, challenge, make friends, exchange views and ideas about what is possible in a global environment that can be uncertain.
Please include a cover letter with your application.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.