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Missouri Southern State University
Saint Louis, Missouri
Missouri Southern State University
Joplin, Missouri
Missouri Southern State University
Joplin, Missouri
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Posted: 19-May-22 Location: Joplin, Missouri Type: Full-time Salary: Open Categories: Staff/Administrative
Internal Number: 2059994 Essential Duties: Duties include management of payments of the $36+ million University operating budget. Processing of all accounts payable documents including purchase order invoices, direct pay invoices, check requests, employee expense reimbursements and remittance for weekly check mailings in accordance with university policies and procedure. Review documents for reasonableness, timeliness of request for payment, accuracy of general ledger account coding, supporting documents, sales tax charges, and proper approvals. Intense scrutiny to provide assurance that duplicate, fraudulent or inaccurate invoices are not submitted for payment. Review purchase order documents for any invoicing discrepancies. Process receiving document/invoice report reviewing for irregularities, review incomplete document report and resolves outstanding items. Preparation of weekly check disbursement report and matching of invoices to ensure that the correct vendor and the correct amounts are posted. Assist campus customers with accounting payment questions. Daily interaction with both internal and external constituents including students, faculty, staff, and vendors. Works closely with the campus community. Ability to establish and maintain strong relationships with vendors, team members and all customers is essential. Review monthly statements from vendors, reconcile to outstanding vendor invoices, respond to vendor inquiries and assist in providing resolution to discrepancies. Maintain accounts payable and vendor forms and files, including W-9 vendor forms and filing system for all accounts payable financial documents. Performs account analysis and review, reconciling accounts payable general ledger accounts to the general ledger monthly. Prepares year-end audit reconciliation work papers, including year-end accrual entries. Preparation of annual Federal and State 1099s. Maintains solid knowledge of the university's software data entry and retrieval system. Reviews and reconciles grant budgeting. Prepares monthly and quarterly grant reports. Prepares monthly and quarterly billings as needed. Open and distribute incoming mail. Scanning, naming and e-filing documents. File weekly accounts payable invoices/check copies. Year-end transfer of documents to storage and transition preceding year files to prior year cabinet storage. Assists with sales tax return preparation. Journal entry data entry. Processing of payroll subsidiary data to the general ledger. Assists faculty and staff with accounting adjustments, questions and concerns. Make presentations and conduct staff training seminars. Other duties as assigned Education, Experience, and Licenses Bachelor's degree from an accredited four-year college or university preferred. Two to four years progressive related experience or training preferred; or an equivalent combination of education and experience. Must have valid Driver's License and ability to meet the university's insurance requirements for driving university vehicles. Knowledge, Skills, and Abilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands/Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or use a computer keyboard and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually moderate.
About Missouri Southern State University
Missouri Southern State University is a four year liberal arts public institution serving more than 5,000 students in over 140 academic programs offering undergraduate and graduate degrees. Internationally-focused semesters and enriching cultural events in theatre, art, music and film create an engaging learning environment for students and citizens of the region. MSSU is located in Joplin, MO, which is considered to be the Crossroads of America, and serves as the commercial hub for the four states area. Joplin is a resilient and vibrant city with a population of over 50,000 serving a metropolitan statistical area of 208,000. There is quick and easy access to Northwest Arkansas, Kansas City, and Tulsa, as well as numerous outdoor activities and attractions throughout the Ozarks.
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